Setting up my Google Workspace email in Outlook

STEP #1: Add or edit the desired email account:

• Open your Outlook application. Click the File tab and choose from the below two methods:
• A: If you are creating an account for the first time click the Add Account button (proceed to step 3).
• B: If you are modifying an existing account click Account Settings and then choose Change Settings For This Account Or Set Up More Connections(proceed to step #4).

STEP #2: Manual setup for a new email address:

• Choose the Manual Setup Or Additional Server Types option, once selected click Next.

STEP #3: Select email account type:

• Select the IMAP option, once selected click Next.

STEP #4: Modifying an existing email:

• If you have chosen to update an existing account already in your Outlook, click on the account and then click on the Change button (if you are setting up a new account proceed to STEP #5).
• Please Note: to avoid data loss please backup your emails first. Removing an account will also remove the mail associated with it on the device.

STEP #5: Configure general settings:

• Your Name: This is the name you want to appear in your emails that you send
• Email Address: Please enter your full email address
• Account Type: Select the IMAP option
• Incoming Mail Server: Please enter the following - imap.gmail.com
• Outgoing Mail Server: Please enter the following - smtp.gmail.com
• User Name: This is your full email address
• Password: This is your full password associated with the email address, tick the remember password option
• Require Logon using Secure Password Authentication (SPA): This must remain unticked

STEP #6: Configure your Outlook/server advanced settings:

• Once STEP #5 is completed click on More Settings, this will load a new window.
• Click the General Settings Tab.
• In the Delivery section, please make sure Leave A Copy Of Mail On The Server is checked, Tick the Remove Mail From Server check box, select a period no longer than 14 days and no shorter than 4.
• Click the Advanced Settings Tab, make sure the incoming port number is 993 and Outgoing mail port number is: 465 and Tick the requires secure connection box.
• Once these are selected click OK, once the pop up window has closed Click Next, and then click Finish, once the setup process has completed please restart your Outlook application.