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Setting up my Google Workspace email in Outlook

STEP #1: Add or edit the desired email account:

  • Open your Outlook application. Click the File tab and choose from the below two methods:
  • A: If you are creating an account for the first time click the Add Account button (proceed to step 3).
  • B: If you are modifying an existing account click Account Settings and then choose Change Settings For This Account Or Set Up More Connections(proceed to step #4).

STEP #2: Manual setup for a new email address:

  • Choose the Manual Setup Or Additional Server Types option, once selected click Next.

STEP #3: Select email account type:

  • Select the IMAP option, once selected click Next.

STEP #4: Modifying an existing email:

  • If you have chosen to update an existing account already in your Outlook, click on the account and then click on the Change button (if you are setting up a new account proceed to STEP #5).
  • Please Note: to avoid data loss please backup your emails first. Removing an account will also remove the mail associated with it on the device.

STEP #5: Configure general settings:

 

  • Your Name: This is the name you want to appear in your emails that you send
  • Email Address: Please enter your full email address
  • Account Type: Select the IMAP option
  • Incoming Mail Server: Please enter the following - imap.gmail.com
  • Outgoing Mail Server: Please enter the following - smtp.gmail.com
  • User Name: This is your full email address
  • Password: This is your full password associated with the email address, tick the remember password option
  • Require Logon using Secure Password Authentication (SPA): This must remain unticked

 

 

STEP #6: Configure your Outlook/server advanced settings:

  • Once STEP #5 is completed click on More Settings, this will load a new window.
  • Click the General Settings Tab.
  • In the Delivery section, please make sure Leave A Copy Of Mail On The Server is checked, Tick the Remove Mail From Server check box, select a period no longer than 14 days and no shorter than 4.
  • Click the Advanced Settings Tab, make sure the incoming port number is 993 and Outgoing mail port number is: 465 and Tick the requires secure connection box.
  • Once these are selected click OK, once the pop up window has closed Click Next, and then click Finish, once the setup process has completed please restart your Outlook application.
Incoming Mail (IMAP) Server

imap.gmail.com

Requires SSL: Yes

Port: 993

Outgoing Mail (SMTP) Server

smtp.gmail.com

Requires SSL: Yes

Requires TLS: Yes (if available)

Requires Authentication: Yes

Port for SSL: 465

Port for TLS/STARTTLS: 587

Full Name or Display NameYour name
Account Name, User name, or Email addressYour full email address
PasswordYour Gmail password

 

 

 

Last Modified: 05 May 2023
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